How To Plan Your Wedding Stationery Timeline

Chances are, you’ve discovered that planning your wedding day takes a lot of time and organisation – and that goes for your wedding stationery too. To help you along the way, I’ve put together a quick guide that shares when to send out your save the dates and invitations, so this part of your wedding planning goes smoothly. Keep scrolling as it’s time to get clued up on all-things wedding stationery related!

18 – 24 months prior to your wedding

  • Start your research to find your perfect wedding stationer – someone who creates designs you love and understands your wedding vision. 
  • Book a consultation to chat through your ideas and see if they are the perfect match. 
  • Order a sample so you can see the colours, texture and weight of the paper before you book. 

12 – 18 months prior to your wedding

  • Finalise your save-the-date designs and aim to send them out around 12 months before your wedding date. This gives your guests enough time to plan travel arrangements so they can celebrate with you. 
  • Your save-the-date cards are the first thing your guests will see regarding your wedding – so it’s crucial to infuse your wedding aesthetic into the design. 
  • Top tip – make your save the dates concise and simple – add your wedding date, location and a note to explain when they can expect to receive their invitation. 

10-12 months prior to your wedding

  • Start the collaborative design process with your wedding stationer to decide on a design for your wedding invitations. 
  • Choose the information you want to include in your invitations such as travel, accommodation, timings, venue and menu options. 

Image by Cherrelle Blake Photography

6-8 months prior to your wedding

  • Place your invitation order with your stationer. This will allow a few weeks for printing and delivery and will give you some wiggle room with timings. 
  • You will then have your invitations ready to post to your guests at your convenience. 

Image by Anita K Photography

1 – 2 months prior to your wedding

  • If you have decided to have signage, menu cards or place names etc then this is the time to be choosing the final designs and ordering these items. 
  • It is important to remember that you might need your guests RSVPs before ordering personalised stationery, such as seating charts or place names as you need to know who is attending. 

Images by Kirsty Mackenzie

1-3 months after prior to your wedding

  • If you want to send personalised or generic thank you cards to your guests, after your honeymoon, this is the perfect time to be thinking about ordering these. 

With a clear plan (and not being afraid to ask your wedding stationer questions along the way – I’m always here to answer any queries), you should have a seamless experience designing and ordering your wedding stationery. Remember, this timeline is a flexible guide and your specific wedding details may differ – e.g. for destination weddings then you might want to send out save the dates a little earlier. 

With Blue Pumpkin Calligraphy, I’ll be there to guide you and offer advice every step of the way. I want your wedding stationery experience to feel relaxed, so that you can enjoy the process of crafting heartfelt stationery while staying on top of your timeline! If you’d like to find out more about my semi-customisable stationery collection or you have your hearts set on something truly bespoke, I welcome you to get in touch to find out more!